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How to write an E-Mail in Chinese
 
Before you start writing your email in Chinese we need to address the email to someone and give the email a subject so the receiver knows what’s coming their way.
Here are the key terms you need to get going:
 
English Hanzi Pinyin
To / Recipient 收件人  shōu jiàn rén
CC 抄送  chāo sòng
BCC 隐式抄送 yǐn shì chāo sòng
From 发件人 fā jiàn rén
Date 日期 rì qī
Subject 主题 zhǔ tí
 
There are a number of ways you can address a person in an email, here is a useful list to help you decide which is best for you.
English Hanzi Pinyin
Respectable / Dear 尊敬的 zūn jìng de
Ms / Mrs 女士 nǚ shì
Mr 先生 xiān sheng
Ms or Mrs (plural) / Ladies 女士们 nǚ shì men
Mr (plural) / Gentlemen 先生们 Xiānshēngmen
Subject 主题 zhǔ tí
 
When it comes to writing emails, an element of formality comes into play that doesn’t often come out when speaking, and the same applies with Chinese.
Hopefully these phrases will help you to link sentences and add a touch of class to your emails in Mandarin:
English Hanzi Pinyin
To whom it may concern 敬启者 jìng qǐ zhě
Sorry for my late reply 抱歉晚回复 bàoqiàn wǎn huífù
Please note that 请知悉 qǐng zhīxī
Thank you for your email 谢您的来信 gǎn xiè nín de lái xìn
Please find X attached 附件是 X,请查收 fù jiàn shì X qǐng chá shōu
Please forward X to me 请把 X 转给我 qǐng bǎ X zhuǎn gěi wǒ
Received 收到了 shōu dào le
Apologies for any inconvenience 如有不便之处,敬请见谅 rú yǒu bú biàn zhī chù, jìng qǐng jiàn liàng
 
After you’ve written the E-Mail it’s time to sign it off.
Here are some of your best options we’d like to show you:
 
English Hanzi Pinyin
Looking forward to hearing from you 期待您的答复 qī dài nín de dáfù
All the best 顺祝商祺 shùn zhùshāngqí
Wish you well 祝好 zhù hǎo
Take care 保重 bǎo zhòng
Wishing you health 祝您健康 zhù nín jiàn kāng
Best Regards (MOST FORMAL) 此致敬礼 cǐ zhì jìng lǐ
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